HVAC-RISK ASSESSMENT FOR AIR CONDITIONING

HVAC-RISK ASSESSMENT FOR AIR CONDITIONING

The HVAC Risk Assessment by RaMsProZone provides a comprehensive evaluation of potential hazards associated with air conditioning systems. Available in editable Word format, it aids HSE professionals, project managers, engineers, and supervisors in identifying risks, implementing control measures, and ensuring compliance with safety standards, promoting a safer work environment. Download for free at RaMsProZone.

Activity (s)

Manual Handling

Lifting ducting or materials in General

Working at Heights

Work adjacent/alongside Cranes.

Slewing of Crane

Enabling Works-Electrical and Mechanical Services

Electrical & Mechanical, Existing services

Working on Scaffold / Tower Scaffold

Use of Portable tools

Abrasive Wheels

Working on saws, angle grinders, etc.

Hanging cable tray

Hot Works

Cartridge Tools

Live traffic or pedestrians

Fitting of Indoor Units

Pipe Works

Installation of Pipework

Installation of Drains

Piping in Riser

Installation of outdoor units

Piping on Roof

Electrical Wiring

Wiring installations

Pressure testing

System vacuum

Pre-commissioning

Commissioning

Employees

Lifting

Using Mobile Elevated Work Platforms

Works near train stations and railway lines/sidings

Preventing the Spread of Infection in the Workplace

Works within site offices / external locations

Housekeeping

Working on a site or in an office

Visual Display Units

Building / Office

Administration work and other activities

Fire Hazards & Emergency Procedures

Prevention of and outbreak of fire through the establishment of day-to-day fire prevention practices

Access & Egress

Entering and leaving the workplace

All Sites …. PPE Cut Gloves

Determine the level of cut hazards present in the work environment

Commissioning System

Transport of units

Installation of units

Installation of Cabling

Transport of Ducting

Installation of ducting

Transport of piping material

Piping support work

Piping erection

Transport of insulation

Installing Insulation

Use of Electrical Equipment

Hazard

Heavy Loads

Unidentified packages

Unbalanced loads

Falls from Height Falls from ladders Materials falling.

Adverse weather conditions Roof works

Moving loads, lifting, and lowering Windy conditions

Unsecured loads

Cutting live cables

Bursting or cutting water pipes Arcing /fire

Falls from scaffold Collapse of scaffold Electrocution.

Trips over material

Electrical Blades Sharp edges

Cutting Grinding Fire Noise

Hilti Gun Mobile Scaffold

Manual Handling Carrying Materials Fitting Cable Tray Working at heights

Brazing equipment Naked flames

Smouldering materials

Flammable materials

Nail gun Nail

Flying Materials Noise

Road traffic

Unsafe access for pedestrians. Falling objects

Debris on the road.

Dust Drill Bits Noise

Work at Heights Hack saw Hammer.

Manual handling

Manual handling Work at Heights Dust and debris

Brazing Equipment Gasses

Work at heights Drilling bits, Hand tools Noise.

Falling debris Solvents Shafts

Working at height Flashback

Fire Flame Fumes

Lifting

Cover/panels blowing off roof Rubbish/Packaging

Moving Parts

Weather – Ice/rain/ wind Electricity

Working at heights Leaking or charging oil Refrigerant

Brazing

A Frame Benders Oxygen & Acetylene Falls

Opening in roof structure Weather conditions Access & Egress

Working at Height Trips

Abrasions Burns Electricity

Hand tools, snips & pliers

Transporting Nitrogen Bottles Lifting Nitrogen Bottle Moving bottles up to the roof Work at heights

Flying Objects Explosion Nitrogen Storage

Moving parts Pressurized systems Lubricant oils Refrigerants

Access & Egress to Site Equipment

Working at Heights Electricity

Gas

Manual Handling Electricity

Fan Blade

Fall from heights

Moving reams of paper

General lifting activities

Tip over

Contacting electrical cables Operatives falling from MEWP Non-wearing of PPE

Falls

Moving trains

Rail lines, slip trips. Falls from platforms

Illness Death

Trips: Material left Lying in the open

Slips: On greasy or wet floors or slippery material left unattended Falls: Use of material for access to higher work areas.

Collision with an object Objects falling from a height.

Fire from combustible rubbish left around.

Long / Short term sighting Problems

Glare Lightening

Screen Brightness Poor Posture Stress

Structure Floors

Walls Ceilings Doors Sanitary

Ventilation / Air Condition Lighting

Stored Material Electricity

Sources of Heat Lighting, Electrical Equipment, smoking, and anything that can cause a fire.

Restriction of and orderly evacuation of the premises

Slips Trips and Falls Obstruction of Emergency Exit

Abrasions

Cuts

Tears

Punctures

Impact Protection

Lacerations

Risk

Back injuries

Damage to materials & package Hernias

Head injuries Musculoskeletal Injuries Death

Crushing Bodily impacts

Electrocution Serious burns Fires

Electrical burns Musculoskeletal injuries Head injuries

Cuts Electrocution Swarf burns Hearing damage Eye injuries

Eye injuries Face injuries Hearing loss Burns

Eyes injuries Hand injuries Head injuries Fall from heights Vehicle accident Back injuries.

Falls from heights

Fire Explosion

Exposure to fumes Burns.

Eye injury

Eye injuries Hearing damage Cuts

Seriously bodily impacts Limb fractures or breakages

Eye injury Puncture injury Ear damage

Injury from falling from heights cuts.

Hand injury

Back & Neck strain

Back & Neck injuries Fall from heights Eye Injuries

Lung injuries Burns Affixation

Falling from heights Hand injuries Hearing problems Eye injury Flammable, Inhalation

Falling debris, Falls from heights

Injury from fall Fire/injury Explosions Loss of life

Damage to building Burn.

Asphyxiation

Back injury

Injuries to people below People tripping or falling Bad housekeeping Lacerations.

Loss of limbs Trip/fall Electric shock.

Falling, from heights 

Skin damage Burns inhalation

Back injuries Explosion Fall injuries.

Slip, trip, or fall.

Getting caught in an emergency

Falls from heights Head injuries Burns Electrocution/death.

Cuts to hands & fingers

Damage caused by vehicle accident Back injuries.

Injuries to fingers Falls & trips.

Eye injury Death,

Asphyxiation, unconsciousness

Cut and break injuries

Injuries from high-pressure gas Skin irritation

Burns

Unidentified hazards Cuts and injuries Fall from heights Electrocution

Inhalation burns Injury to back Death.

Injury to hands

Back injuries Hernias

Muscle tear

Crushing

Orthostatic syndrome Serious head injuries Broken arms or limbs

Entrapment, Crushing, Serious injury

Serious Injury Contamination

Serious Injury Death

Broken Limb

Headaches

Back and neck Pain Discomfort Temporary eye strain

Repetitive muscle Strain

Impact / Collapse

Slips trips and falls.

Fire and Explosion

Poor Hygiene

Respiratory Problems

Poor Comfort

Serious Injuries Smoke Inhalation Loss of premises

Death

Serious Injuries

Serious hand Injuries

Glove Types

Leather

Synthetic

Neoprene

Coated

Other

Grip

Sizing

Linings

Color

Existing Risk Control Measures/Recovery Measures

Use good manual handling techniques as learned through training.

Only lift products or packages that you are capable of lifting.

Where loads are too big, split the load where possible.

Use mechanical means to lift where you have been trained to do so.

Seek assistance or use team lifting to move large, awkward, and wide objects, where necessary.

All personnel who are required to work at heights must be trained and competent to do so.

All material must be secured when working at heights and remain a safe distance from open edges.

Correct fall arrest and fall restraint systems must be worn by operatives where applicable and certified periodically.

Employees must store All personal protective equipment safely or as directed or instructed by training.

All ladders must be safely secured and checked to ensure they are fit for purpose.

All ladders are to be footed and secured before ascending.

Ladders must extend at least 1 meter above the landing platform.

Ladders will only be used for works of short duration or where no other means is practicable to provide a remedy.

Mobile elevated work platforms will be used where required.

Safety helmets are to be worn by all operatives on the ground.

Sunblock is to be used where the roof works or generally is necessary during hot weather.

Only access roofs in windy conditions where it is necessary.

A roof with open edges shall not be accessed until proper tie-off procedures are in place or open edges are secured.

Ensure the works area is supervised or demarcated to prevent third parties from entering the work zone.

An emergency rescue plan must be prepared before engaging in work at heights.

Banksman/signaler must be present during crane operations and be competent to carry out his/her function (CSCS Certified).

Works are to be prohibited where wind speeds are deemed too dangerous to operate safely.

All cranes and their jobs are to be checked and certified by a competent person periodically.

All chains and wire ropes are to be certified periodically.

Site for erection or set up of crane to be predetermined and assessed by appointed crane contractor.

Lift plans are to be provided prior to crane operations commencing. Only authorized persons are permitted to work in areas where the crane is operating.

Crane operator to assess weather and climatic conditions daily.

All products are to be secured prior to lifting and safe guarded by safety net or other appropriate means during transporting.

Area, where the crane is operating, must be secured and not accessible by unauthorized personnel.

All contractors involved must liaise and schedule works in a coordinated manner, whilst briefing all concerned through inductions and toolbox talks.

Competent persons such as plumber or electrician to make safe works area prior to installing ducting.

Lock out or permit work orders to be issued where necessary and supervised to ensure compliance.

Suitable fire extinguisher to be present during work.

Isolate power and other energy sources where it is safe to do and without causing interference to necessary services.

Suitable first aid box to be present on site and all products must be in date.

Fire blanket to be used where cutting may expose itself to combustible materials.

Electrical panel doors are to be secure at the end of the working day. A suitable fire extinguisher must be at hand for people working on electrical panels, preferably CO2.

The scaffold must be erected by a competent person (FETAC Certified).

All toe boards must be in place before placing material or tools.

Quick stage scaffold must have uprights insulated when working near or near live electrical cables.

Ladder access must be provided where applicable.

Tower scaffold wheels must be locked and not moved when persons are on it.

Do not attempt to leverage yourself forward or backward to move the tower scaffold.

Quick stage to be checked at least once a week or whenever adverse weather conditions deems it necessary to do so.

All scaffolds are to remain free from debris and other unwanted material to prevent slips, trips, or falls occurring.

All equipment shall be inspected before use.

Only used equipment for the job it has been designed for

Use only a 110V power source will on building sites.

Hearing protection to be worn where required.

Safety glasses or goggles must be worn especially when drilling overhead.

Do not attempt to remove hot metal swarf with your bare hand during drilling; always use a tool or metal instrument.

All blades are to be fitted accordingly and only to be used for the purpose it has been designed for.

All portable tools are to be maintained in good condition and defects reported to management where necessary.

Hearing protection must be worn in areas where excessive noise is present e.g. above 80dB

Abrasive wheel users must be trained and competent to use such equipment.

Hearing protection must be worn when using abrasive wheels.

Safety glasses or goggles must also be worn,

A suitable fire extinguisher must be available on site and ensure it is fit for purpose.

Do not attempt to surface grind metal with a cutting disc.

Ensure all abrasive wheels are stored in a dry place.

When transporting ensure they are stored safely and without weight resting on them.

An abrasive wheel must not be used above waist height.

Wearing correct PPE – Hard hat, gloves & glasses

Certified person to erect a scaffold.

Design a parking area & specific time for deliveries.

Use 2 people to carry materials.

2 people installed the cable tray.

Ensure the idle hand is kept free from behind the tray, where the nail is been shot.

Correct PPE to be worn during hot works.

Examine the area of works.

Remove all potential combustible materials.

Hot works permit to be put in place by site supervisor or main contractor.

Brazing equipment to be checked before use.

½ fire watch to be put in place and told what to do in the event of a fire.

Adequate ventilation shall be maintained in the area where hot works are carried out.

Fire extinguishers and blankets to be at hand always

Wear appropriate PPE.

Inspect equipment before use.

Training to be received from supplier/manufacturer of cartridge guns.

Safety of the operator and by standards is promoted by the use of appropriate safety equipment and by following instructions in the operator’s manual.

In the event of cartridge gun jamming, ensure the gas cartridge is released prior to removing.

Do not point the nail gun at any person or do not aim into material where person is on the opposite side.

Plan in advance offloading of materials

Tell employees about the plan.

Plan in advance road traffic safety plan

Maintain a high level of housekeeping.

No trailing cables or loose tools to be left on public thoroughfares.

Permit to set up scaffolds or MEWP is to be sought from the local council where appropriate.

Full access to be maintained and provided for pedestrians where necessary.

All work is to be supervised and coordinated with minimal disruption.

Appropriate signage was erected to inform pedestrians.

Ensure guards are in place to protect moving parts.

Ensure all hand tools are in good condition and inspected before they are used.

Use the correct tools for the task.

All hand tools are to be of 110v power source.

All work is to be carried out safely and without endangering third parties.

Workplaces are to be maintained cleanly and clean as you go policy to operate on all jobs indoor.

Ensure all work is carried out from a secure working platform.

Wear the correct PPE.

Ensure gloves are worn.

Check plant and equipment before use.

Respirator mask to be worn if repairing of installing ducting above suspended ceiling or in plant rooms where asbestos may be present.

Ensure work is carried out from a secure working platform.

Ensure work is carried out in well-ventilated areas.

Use harnesses where necessary, Harnesses to be certified and selected that they are fit for purpose. Inertia reels or restraint lifelines are to be used with harnesses when fitting drains.

Ensure areas are adequately ventilated.

Ensure ladders are erected on a clean and level surface.

Ladders are to be footed where applicable.

All equipment has to be checked before it is used.

Hot works permit obtained prior to work commencing Firefighting equipment beside welding plant.

All welding bottles are fitted with flashback arrestors.

All loose debris was removed from the shaft.

Competent and trained person to carry out tasks.

Ensure work is carried out in an adequately ventilated area.

Operatives, where practicable, need to have an escape door at their back.

Remove yourself from the works areas where fumes become a nuisance.

1/2-hour watch on hot works once completed.

Two people to carry the unit at all times.

Maintain a clean-as-you-go policy where possible.

Ensure cover panels are secure.

Store neatly/safely until ready to be removed from the site or until a skip is provided.

Wear gloves where possible and remove oil from your hands as soon as possible.

All units are to be turned off when working on them.

Be sure there is easy access/egress when bad weather is present.

Do not try to carry heavy objects in icy conditions, treat the area first with a deicer.

Ensure you wear the correct PPE at all times.

Clean up any oil or charging oil refrigerant once spilled.

Be vigilant at all times and exercise due care to other third parties that may be present.

Erect a demarcation zone where possible to prevent unauthorized entry.

Ensure the Fire extinguisher/blanket is close to hand.

Ensure all staff have manual handling training.

Ensure brazing equipment is stored correctly.

Ensure handrails are in place.

Ensure roof openings are covered or protected with fixed solid handrails.

Check the roof for slippery surfaces, frost, or gusts of wind.

Ensure a clear route to the roof and from the roof is maintained at all times.

Implement roof permit if necessary.

Use safety harnesses and personal protective equipment where necessary.

Portable lighting is to be used where applicable when entering the roof where limited artificial lighting is present.

Ensure staff are trained and competent to carry out wiring.

Ensure staff have correct wiring diagrams.

Ensure correct PPE is worn.

All tools are to be secured when working on platforms.

Isolate power or switch off where applicable.

Use proper insulated tools when working on electrical appliances.

Designated holding bracket in vehicle

All staff are to be trained in manual handling.

Gas bottles to be stored correctly.

Method statement to be followed where required and applicable.

Bolle blast goggles and safety visor are to be worn at all times.

Training, signs indicating the system is under pressure test.

BOC training to be provided where necessary.

Designated storage areas

Ensure work is carried out from a secure working platform.

Demarcate the testing area in question to prevent any unauthorized entries from occurring.

Where demarcation is not possible manned supervision must be in operation.

Ensure safety goggles are worn.

Gloves are to be worn to prevent the hands from being burned.

Ensure signs are put in place prior to testing.

Clean up any refrigerant oil spills immediately.

Ensure apprentices and other inexperienced personnel are accompanied by an experienced fitter or service technician.

Never temporarily fix pressure lines.

Do not put your hand near moving parts, always isolate the power and wait for the machine to completely stop.

Where your skin has been exposed to high-pressure gas consult your doctor immediately.

Attend Induction by building officer.

Assess the area prior to commencing work.

Ask if there are existing mechanical and electrical maps on site, normally kept in the health and safety file.

Use the correct tools for the job. Ensure work is carried out from a secure working platform.

Where ladders are needed for works of short duration ensure they are footed

Ensure power supplies are correctly terminated look for commissioning certs from electrical contractor

Use appropriate PPE Gas mask, gloves.

Inform the client of your presents on site.

Use 2 trained people for a lift, and use lifting techniques as learned through training.

Use qualified persons only to implement a lock & tag system.

Place a guard around the fan blade.

Ensure guard rails are in place.

Ensure signs are erected.

Use harnesses and safety lanyard if necessary.

All staff to use good manual handling techniques as learned through training.

Only lift what you are cable of whilst keeping your knees bent and back straight so far as reasonably practicable.

Inform management of your condition, so risk assessment can be prepared on your task to ensure mother and unborn child is not at risk from daily work duties.

Seek assistance to move or lift items/articles where necessary.

Wear suitable supporting shoes during pregnancy.

Ask a member of staff to lift or move items which are too difficult for the pregnant lady in question to lift.

Keep access and egress routes clear of obstruction at all times.

Ensure suitable artificial lighting is available in the work area where needed.

Only trained and competent personnel will be permitted to use MEWP’s.

Correct MEWP is survey by the engineer on site:

A thorough examination of MEWPS carried out prior to use.

Certified safety harness to be worn along with certified restraint lanyard and ensure personal fall restraint systems are fit for purpose.

Supervision to be provided on the ground where areas cannot be demarcated or demarcation zone to be provided where possible.

Survey site prior to choosing suitable MEWP to ensure ground conditions are suitable and overhead working area is clear from obstruction or high voltage lines.

Emergency rescue plan to be in place prior to commencing work at heights.

Personal protective equipment to be worn by all.

Authorisation to be sought from the client prior to entering the facility, for MEWP to be maneuvered safely.

Do not use MEWP where wind speed exceed 28mph or 12m/s.

Any defects noted on the machine to be reported immediately to the supplier (hirer) or refrain from using it at once.

All appointed persons must supervise all activities on site where third parties could be at risk.

Where a permit is issued adhere to timelines and instruction as directed.

High visibility clothing to be worn by all.

All egress and access routes must be maintained free of obstructions.

Ensure sufficient lighting is maintained at all times.

All material brought to the site will be supervised and managed accordingly.

Access to and egress from railway siding and near railway lines must be planned and in adherence to Clients safety policies.

Induction training and safety procedures delivered by client must be attended by persons assigned to the contract works.

Main contractor will coordinate operations as required and disseminate all health and safety information necessary.

Technicians to remain a safe distance from platforms edge and clear of opening doors on trains.

Cease works on train arrival to station and make good works area for safe passenger maneuvering.

Critical components which will require our collective response.

Wash hands regularly. Practice good respiratory hygiene by covering your mouth and nose with a tissue or your sleeve when you cough and sneeze. Dispose of used tissues into a bin and wash your hands immediately after use.

Clean your workplace frequently.

If feeling unwell report immediately to Supervisor,

Poor Housekeeping can pose a wide variety of Risks to Health and Safety whether it is in the Office or Site Works.

[COMPANY’s] Air will adhere to all rules regarding good housekeeping on client’s sites. [COMPANY’s] Air Employees will follow the foreman’s access routes.

Storage is to be defined.

Staff and Contractor are made aware of the company requirements about storage, clearing up, and tidiness.

Managers will ensure that delivery and stacking areas are prepared and that materials are stored so as not to create difficulties.

Employees must always maintain workplaces in a tidy condition.

Employees will ensure that all waste materials in and around the offices and sites related to their activity are cleared and disposed of safely and with regard to the environmental activities of the company.

While office work may not be considered as a high-risk activity, unsafe work system and lay out may result in injury or illness.

Analyze workstations to assess and reduce risks.

Ensure workstation meets specified minimum requirements.

Work activities are planned so that they include breaks and change in activities.

Provide eye and eyesight tests on request.

Provide information and training.

Encourage users to take short regular breaks.

Encourage users to inform their manager supervisor of any abnormal discomfort while using the workstation.

While office work may not be considered as a high-risk activity, unsafe work systems and layout may result in injury or illness.

Structured are solid and ridged for designed use.

Floors have a smooth surface.

Emergency Exit routes are kept and well-marked out.

Adequate office space is allocated, furniture and fillings are arranged so that staff can move around easily.

Doors numbers and size are adequate Transparent doors are marked at a conspicuous level (Partial Toughened Glass).

Permit to work is used as necessary.

Fire doors are identified and kept clear or closed as appropriate.

Steps / Stairs are maintained and kept clear.

Emergency exit routes are clearly identified.

Sufficient Fresh air and adequate temperature is provided heat is provided.

Good ventilation system in place

Adequate light is provided.

Emergency lighting systems are provided.

Sufficient sanitary facilities are provided and maintained.

Materials are stored correctly and for short periods.

Firefighting equipment is provided and maintained.

Refuse and other waste is disposed of regularly!

Traffic Routes into the building are identified.

Fire and Emergency Plan for the client site will be followed by [COMPANY’s] Air Employees. Site Supervisor to brief all workers on the first day on any new or existing site. Fire watcher will be appointed for hot works.

The Instruction and Training of staff to familiarize themselves with fire prevention and emergency evacuation procedures.

The inspection and maintenance of fire protection equipment.

The provision and maintenance of escape routes

The maintenance of good housekeeping practices to ensure the removal of all combustible rubbish.

The testing and maintenance of electrical installation and ensuring all electrical equipment is switched off and unplugged when not in use.

Provide portable fire extinguisher in sufficient numbers to give adequate cover.

Have a clear and immediate action plan in the event of the fire with clear directional signage and fire marshals.

No person shall obstruct a means of escape Fire exit routes and doors must never be obstructed.

Fire Alarm system is checked on a daily basis.

[COMPANY’s] Air Employees will adhere to all the rules regarding access and egress on the Client sites.

All doors and access points shall be kept clear and maintained.

All passageways shall be kept clear of obstruction.

All floor covering and surfaces shall be kept clean and in good condition.

Adequate lighting shall be provided at all entry and exit points and along corridors and passageways.

Waste shall be removed regularly and systemically and stored in a secure place.

[COMPANY’s] Air will adhere as far as possible to the EN 388 standard as used to evaluate mechanical risks for hand protection, including cut resistance.

Consider Gloves A-F against EN 388 Standard

Multi-Purpose Gloves

CE Marked assures compliance with EU Standard

C to E (EN 388) if need gloves for jobs that require good cut resistance but also a high level of dexterity,

E to F (EN 388) if you need gloves for heavy-duty construction jobs.

In scaffolding, handling the poles will require a good level of abrasion and tear protection, as well as the ability to maintain a strong grip in both dry and wet weather conditions.

Detailed plumbing/ Installation jobs will need gloves that provide high levels of dexterity and protection against the risk of cut on sharp metal edges.

The nature of the task: do we require dexterity or high abrasion etc.).

Working environments (hot, cold, wet, dry)

Glove trial including workers in the decision-making process.

Because HVAC is such a varied collection of trades, not one pair of gloves is suitable for all the work.

Mostly Dry Conditions

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